Literasi Keuangan Daerah: Memahami Belanja Perjalanan Dinas ASN

Regulations and References for Official Travel Expenses
📌 The discussion is based on the latest regulations, specifically Permendagri 14 of 2025 and Perpres 72 of 2025 (Regional Unit Price Standard).
📑 References also include the Ministry of Home Affairs letter on the 2025 APBD Implementation Guidelines.
📅 Guidelines for 2026 require the APBD (Regional Budget) to be finalized first before the implementation guidelines are issued.

Types and Definitions of Official Travel
🗺️ Official Travel (Perjalanan Dinas) is broadly categorized into Domestic (Dalam Negeri) and International (Luar Negeri).
✈️ Domestic Travel is defined as travel outside the official place of duty (office) within the territory of the Republic of Indonesia for regional government purposes, covering both out-of-town and within-city trips requiring an assignment letter.
🚪 Official Transfer Travel (Pindah) covers the movement of personnel from an old duty station to a new one domestically based on a transfer decree, which includes associated mobility costs.

Permitted Purposes for Official Travel
🎯 Official travel is permitted for executing tasks/functions attached to the position, attending meetings/seminars, data sharing, temporary employee placements (e.g., internships), taking official exams, obtaining medical reports, pursuing education (Diploma, S1, S2, S3), training, and escorting/attending funerals.
🚫 A critical rule is to avoid duplication of funding across different budget lines (e.g., between the field division and the secretariat budgets).

Official Travel Coding and Components
💻 Domestic travel is categorized into five codings: Ordinary Official Travel (Biasa), Fixed Official Travel (Tetap), Within-City Official Travel (Dalam Kota), In-City Meeting Package (Paket Meeting Dalam Kota), and Out-of-City Meeting Package (Paket Meeting Luar Kota).
💸 Components of Ordinary Official Travel include daily allowance (uang harian), accommodation, representation allowance (uang representasi), and transportation costs.
👑 Representation allowance is only provided up to Echelon 2 levels (Heads of Region, DPRD leaders, Echelon 1, Echelon 2), not for Echelon 3 staff or below.

Specific Travel Coding Details
🚗 Ordinary Official Travel (Biasa) is characterized by crossing the city boundary and covers officials, regional personnel, permanent/non-permanent employees, and other relevant parties (like students in competitions).
🛡️ Fixed Official Travel (Tetap) funding is prioritized as it directly impacts community service delivery (e.g., agricultural extension workers); if removed, service delivery is disrupted.
⏱️ Within-City Official Travel (Dalam Kota) applies to trips lasting more than 8 hours (receiving daily allowance) or trips involving necessary costs like local transport (uang transport lokal) for trips even under 8 hours.

Meeting Packages and Cost Allocation
🏨 Meeting Packages (Paket Meeting) are for organizing meetings/gatherings outside the office, requiring participants from outside the SKPD or the public.
🧾 If a meeting is hosted at a hotel or venue that provides meals, attendees do not receive the full daily allowance; they typically only receive a snack allowance (uang saku), explaining why the value might be significantly lower (e.g., $105 or $150 instead of the full allowance).
📝 When organizing meetings, the invitation letter must clearly state which costs the organizing committee covers (e.g., accommodation, meals) to prevent cost duplication by participants' home agencies.

Authority for Signing Official Travel Orders
✍️ In the region discussed (West Java Province context), the primary document for ordering travel is the Surat Perintah (Order Letter), not a Surat Tugas (Assignment Letter), aligning with local internal correspondence rules.
🏛️ Generally, the Head of the Region (Gubernur) or Head of DPRD has the authority to sign official travel orders.
📣 In decentralized structures (like West Java), Heads of Branch Offices or UPTD have the authority to sign official travel orders (Surat Perintah Perjalanan Dinas - SPPD) either on behalf of the Head of the Regional Apparatus or independently, but this authority stops at that level.

Key Points & Insights
➡️ Official travel expenditures must adhere strictly to the current regulations (Permendagri 14/2025 and Perpres 72/2025), especially regarding regional unit price standards outlined in Lampiran Satu.
➡️ Ensure no duplication of funds when using budget items like coordination meeting allocations versus dedicated travel budgets; all spending must be justified by the purpose of the trip (task execution or specific permitted activities).
➡️ For within-city travel lasting less than 8 hours, personnel are entitled to local transport allowance (bensin/public transport costs), which should be budgeted under the "Within-City Official Travel" coding.
➡️ When staying with relatives instead of a hotel, the traveler is entitled to a lump sum of 30% of the standard hotel tariff for that destination city, provided they do not expense the actual accommodation cost.

📸 Video summarized with SummaryTube.com on Feb 08, 2026, 05:14 UTC