Preparing Competency-Based Training Plans (Food Safety Example)
📌 Trainers must be competent in methodology and substance, committed to ensuring participants achieve competency regardless of time or place; they can be permanent staff or freelancers.
📋 The goal is for participants to be able to prepare, execute, and evaluate food safety training, based on competency-based training modules.
📜 Preparing a training plan requires eight work instructions, including identifying training needs per job position and evaluating personnel competence.

Eight Steps for Preparing Food Safety Training Plans
🎯 The eight instructions involve: identifying training types, evaluating personnel competence, planning for all personnel, setting material scope (e.g., GMP, HACCP, ISO 22000), validating material, appointing qualified instructors, preparing necessary equipment, and communicating the final plan to all relevant departments.
🔍 Training needs identification sources include job roles (structural/functional), task forces, individual employee needs, new hires, audit recommendations, promotions, and transfers.
📚 Training plans can be structured for homogenous groups or individuals, referencing standards like SKKNI (National Competency Standards), SOPs, or work instructions for content development.

Developing and Validating Training Material and Instructors
✍️ Training materials can be adopted (requiring permission), adapted (adding/subtracting content), or newly developed if no existing material is available.
🧪 Material validation checks alignment with general/specific instructional objectives, training references, context, examples, and assessment tools.
🎓 Instructors must possess qualifications as a trainer/mentor/coach in the specific field (e.g., food safety), ideally holding a competency certificate and/or being a certified food safety extension worker.

Executing Training and Documentation
✅ Training execution must adhere to the schedule, utilizing determined evaluation materials for participants and specific formats for instructor evaluations (covering appearance, material mastery, teaching methods).
💯 Participant attendance must be 100%; any unavoidable absence requires makeup sessions, such as providing learning recordings.
📑 Complete documentation is mandatory, including the training report, attendance lists, participant assessment results, training evaluation results, and instructor evaluation results.

Evaluation and Continuous Improvement
⚙️ Continuous improvement relies on a structured training evaluation system, focusing on participant evaluation, instructor evaluation, and overall training execution effectiveness.
📊 Effectiveness evaluation assesses if the training met the established plan, and results/identified non-conformities must be communicated to relevant management for effective corrective action.
📝 Corrective actions require documenting non-conformities using a format like P.L.A.N.O.E. (Problem, Location, Objective Evidence, Reference) to drive continuous improvement based on evaluation findings.

Key Points & Insights
➡️ Trainers must ensure participants achieve competency, going beyond just delivering the material.
➡️ When planning, ensure training material scope is tailored to specific personnel needs, referencing standards like HACCP or ISO 22000.
➡️ 100% attendance is crucial for competency-based training; non-attendance must be compensated via alternative learning methods like recordings.
➡️ Thorough documentation of all assessments and evaluations is required to support continuous improvement cycles.

📸 Video summarized with SummaryTube.com on Dec 23, 2025, 02:43 UTC