How to time-block when you have ADHD

The Time Flex Tier Technique (TX3) for Time Blocking
📌 The method rejects using multiple, overly detailed calendars for every life area (work, social, travel) in favor of a system based on flexibility tiers.
🗓️ The system uses five custom calendars whose colors signal the amount of flexibility an event has, helping the brain understand priority and potential for rescheduling.
🤯 This approach addresses the confusion caused by trying to categorize events across too many specific calendars (e.g., travel vs. social vs. content).

The Five Flexibility Tiers (A, B, C, D, F Analogy)
📌 Grade A: Appointments Only – These are fixed events that cannot be reasonably moved without inconveniencing others or oneself, such as doctor visits, flights, or fixed work shifts (e.g., a friend's birthday dinner at 7 P.M. is often bright red, signifying least flexibility).
📌 Grade B: Bottlenecks – Tasks that are crucial precursors to other important activities (e.g., weekly planning or filming a video); they are important and need to be done soon, but might allow for slight shifts (e.g., moving by a few hours or to the next day).
📌 Grade C: Critical – Items representing the top two main life priorities or essential daily upkeep (e.g., specific beauty routines during deployment or putting out trash on Monday night); they are important but not necessarily appointment-bound.
📌 Grade D: Daily Routine – Self-explanatory tasks done every day (e.g., brushing teeth, drinking coffee, showering); these can often be shifted within the day but do not "roll over" to the next day if missed (no showering twice tomorrow).
📌 Grade F: Flexible/Dream Self Tasks – Activities that are desirable but negotiable (e.g., ideal makeup routine or vacuuming); if missed, they can simply be deleted without consequence, allowing for self-compassion.

Execution and Review Process
✍️ When a task is completed, the user turns the event gray in the calendar as a rewarding visual confirmation of accomplishment.
🗑️ Tasks that are not completed are simply deleted, rather than forcing them to roll over, which prevents guilt and maintains a realistic schedule (e.g., skipping a makeup session means accepting "Goblin girl moment").
💡 This visual review process on Sunday night allows for reflection on what was accomplished versus what remains as blank space, offering insight into actual vs. ideal habits.

Key Points & Insights
➡️ Abandon the complexity of numerous specific calendars for a few calendars representing flexibility tiers (TX3).
➡️ Use color-coding within the tiers (A, B, C, D, F) to signal to your brain the rigidity or flexibility of scheduling commitments.
➡️ For Daily Routine (D) tasks, accept that if missed, they are deleted rather than attempting to double up the next day, promoting sustainable habits, especially for those with ADHD.
➡️ Utilize the default personal calendar as a "quick capture" function for unprocessed items that need sorting later, signaled by the default black color.

📸 Video summarized with SummaryTube.com on Mar 20, 2026, 23:37 UTC